Dormers Wells Infant School

Dormers Wells Infant School



ICT in the 21st Century is seen as an essential resource to support learning and teaching, as well as playing an important role in the everyday lives of children, young people and adults.  Consequently, schools need to build in the use of these technologies in order to equip our young people with the skills to access life-long learning and employment. 

Information and Communications Technology covers a wide range of resources including web-based and mobile learning.  It is also important to recognise the constant and fast paced evolution of ICT within our society as a whole.  Currently the Internet technologies children are using inside the classroom at this school include:

  • Websites
  • Video Sharing
  • Music Sharing / Downloading 

Whilst exciting and beneficial both in and out of the context of education, much ICT, particularly web-based resources, is not consistently policed.  All users need to be aware of the range of risks associated with the use of these Internet technologies. 

Ensuring children and young people are aware of the risks associated with the use of technologies, and can adopt safer behaviours, is vital in safeguarding them against cyber-bullying and grooming.

 At Dormers Wells Infant School, we understand the responsibility to educate our pupils on e-Safety issues; teaching them the appropriate behaviours and critical thinking skills to enable them to remain both safe and legal when using the Internet and related technologies, in and beyond the context of the classroom.

This policy relates to both fixed and mobile Internet technologies provided by the school, and technologies owned by pupils, parents and staff, but brought onto school premises.

 Roles and Responsibilities

As  is an important aspect of strategic leadership within the school, the Head and governors have ultimate responsibility to ensure that the policy and practices are embedded and monitored.  The named e-Safety co-ordinator in our school is Ms Mary Skelton, who has been designated this role as a member of the senior leadership team.  All members of the school community have been made aware of who holds this post.  It is the role of the co-ordinator to keep abreast of current issues and guidance through organisations such as Ealing LA, CEOP (Child Exploitation and Online Protection), UKCCIS, and Childnet.

Senior Management and Governors are updated by the Head/ co-ordinator and all governors have an understanding of the issues and strategies at our school in relation to local and national guidelines and advice.

This policy, supported by the school’s acceptable use agreements for staff, governors, visitors and pupils (appendices), is to protect the interests and safety of the whole school community.  It is linked to the following mandatory school policies: child protection, health and safety, home–school agreements, and behaviour/pupil discipline (including the anti-bullying) policy and particularly to the curricular for PHSE and SRE.                                     

 Skills development for staff

  • Our staff receive regular information and training on e-Safety issues in the form of annual Child Protection / Safeguarding CPD in September of each year.
  • New staff receive information on the school’s acceptable use policy as part of their induction. 
  • All staff have been made aware of their individual responsibilities relating to the safeguarding of children within the context of  e-safety and know what to do in the event of misuse of technology by any member of the school community (see attached flowchart).

Managing the school e-Safety messages

  • We endeavour to embed  messages across the curriculum whenever the Internet and/or related technologies are used. This is particularly reinforced in PSHA, SEAL, and SRE lessons in relation to cyber-bullying. 
  • The policy will be introduced to the pupils at the start of each school year. 
  • The school uses and Security software Sophos.  This system reminds users of their obligations as a condition of logging in. 

ICT in the Curriculum

ICT and online resources are increasingly used across the curriculum.  We believe it is essential for guidance to be given to the pupils on a regular and meaningful basis. This is embedded within our curriculum and we continually look for new opportunities to promote e-safety awareness.

  • The school provides opportunities within a range of curriculum areas to teach ICT and to use new technologies, including You-tube clips.
  • Educating pupils on the dangers of technologies that may be encountered outside school is done informally when opportunities arise and as part of the  curriculum.
  • Pupils are aware of the impact of online bullying and know how to seek help if they are affected by these issues.  Pupils are also aware of where to seek advice or help if they experience problems when using the Internet and related technologies; i.e. parent/ carer, teacher/ trusted staff member.
  • Pupils are taught to critically evaluate materials and learn good searching skills through cross curricular teacher models, discussions and via the ICT curriculum (e.g. the use of controlled internet searching as part of a lesson).
  • PSHE, SEAL & SRE lessons provide the opportunity to discuss issues relating to cyber-bullying (eg: through respect for others and appropriate / positive relationships)  These lessons can equip pupils with the knowledge to keep safe from harm,
  • The school refers to PSHE, SEAL & SRE schemes of work.  

Password Security

Password security is essential for staff, particularly as they are able to access and use pupil data.  Staff are expected to have secure passwords which are not shared with anyone.   The pupils are expected to keep their passwords secret and not to share with others, not even with their friends.  Staff and pupils are regularly reminded of the need for password security.

  • All users read and sign an Acceptable Use Agreement to demonstrate that they have understood the school’s  Policy.
  • Users are provided with an individual network, email and Learning Platform log-in username. 
  • Pupils are not allowed to deliberately access on-line materials or files on the school network, of their peers, teachers or others.
  • If a user thinks their password may have been compromised or someone else has become aware of their password they are expected to report this to the deputy Headteacher.
  • Staff are aware of their individual responsibilities to protect the security and confidentiality of school networks, MIS systems and/or Learning Platform, including ensuring that passwords are not shared and are changed periodically.  Individual staff users must also make sure that workstations are not left logged on /  are locked. 
  • In our school, all ICT password policies are the responsibility of the deputy Headteacher and all staff and pupils are expected to comply with the policies at all times.

Data Security

The accessing and appropriate use of school data is something that the school takes very seriously.   The school follows Becta guidelines (published Autumn 2008).

  • Staff are aware of their responsibility when accessing school data.  Level of access is determined by the HT
  • Any data taken off the school premises must be encrypted. 
  • Data can only be accessed and used on school computers or laptops.  Staff are aware they must not use their personal devices for accessing any school/ children/ pupil data
  • The school network is back up internally / using a secure remote back up facility provided by the LGfL.

Managing the Internet 

The Internet is an open communication medium, available to all, at all times.  Anyone can view information, send messages, discuss ideas and publish material which makes it both an invaluable resource for education, business and social interaction, as well as a potential risk to young and vulnerable people.  In our school access to the Internet is via the London Grid for Learning.  Internet is logged and the logs are randomly but regularly monitored.  Whenever any inappropriate use is detected it will be followed up. 

  • In our school students are not allowed unsupervised access to the Internet.
  • Staff will preview any recommended sites before use with students.
  • Raw image searches (eg: Google image search) are discouraged when working with pupils. The LGfL photo gallery is used in class
  • All users must observe software copyright at all times.  It is illegal to copy or distribute school software or illegal software from other sources.
  • All users must observe copyright of materials from electronic resources. 


  • Ealing Local Authority has a monitoring solution via the London Grid for Learning. Upon request, web-based activity can be monitored and recorded. 
  • School Internet access is controlled through the LGfL’s web filtering service. 
  • In addition, our school also manages some bespoke web filtering which is the responsibility of  Sophos.
  • Dormers Wells Infant School is aware of its responsibility when monitoring staff communication under current legislation and takes into account; Data Protection Act 1998, The Telecommunications (Lawful Business Practice) (Interception of Communications) Regulations 2000, Regulation of Investigatory Powers Act 2000, Human Rights Act 1998.
  • Staff and pupils are aware that school based email and Internet activity can be monitored and explored further if required.
  • The school does not allow pupils access to Internet logs.
  • The school uses management control tools for controlling and monitoring workstations.
  • If staff or pupils discover an unsuitable site, the screen must be switched off / closed and the incident reported immediately to the co-ordinator / class teacher. The offending URL will be reported to LGfL and / or the school technician, TRUSOL.
  • Sophos Anti-Virus protection is provided by the LGfL and is  set to automatically update on all school machines. This is the responsibility of TRUSOL.
  • In addition, staff laptops used at home can also be protected by Sophos Anti-Virus as agreed by the LGfL.
  • Pupils and staff are not permitted to download programs or files on school equipment without seeking prior permission from the deputy Headteacher.
  • If there are any issues related to viruses or anti-virus software, the (network manager   / technical support company) should be informed via the ICT Book in the office.

Managing other Communication & Networking technologies

The Internet includes a wide range of communication and networking tools & sites.  Children need to be educated about appropriate ways of communicating and about the risks of making personal information too easily available. If used responsibly both outside and within an educational context, it can provide easy to use, creative, collaborative and free facilities.  However it is important to recognise that there are issues regarding the appropriateness of some content, contact, culture and commercialism.  To this end, we encourage our pupils to think carefully about the way that information can be added and removed by all users, including themselves, from these sites. 

  • At present, the school denies access to social networking sites to pupils within school.
  • All pupils are advised to be cautious about the information given by others on sites, for example users not being who they say they are.
  • Pupils are taught to avoid placing images of themselves (or details within images that could give background details) on such sites and to consider the appropriateness of any images they post due to the difficulty of removing an image once online.
  • Pupils are always reminded to avoid giving out personal details on such sites which may identify them or where they are (full name, address, mobile/ home phone numbers, school details, IM/ email address, specific hobbies/ interests).
  • Our pupils are advised to set and maintain profiles on such sites to maximum privacy and deny access to unknown individuals.
  • Pupils are encouraged to be wary about publishing specific and detailed private thoughts online.
  • Pupils are asked to report any incidents of bullying to the school .
  • Pupils are introduced to a variety of Internet communication tools within the safe context of the school learning platform.
  • Staff understand that it is highly inappropriate to use social networking sites and other personal communication tools with pupils and / or parents (eg: Facebook, MySpace, Twitter, email etc).  Staff are expected to use the tools within the school learning platform.

 Mobile Technologies

Many emerging technologies offer new opportunities for teaching and learning including a move towards personalised learning and 1:1 device ownership for children and young people. Many existing mobile technologies (such as portable media players, gaming devices, Smart phones, etc) are familiar to children outside of school.  Allowing such personal devices to access the school network can provide immense benefits in collaboration, but also create  risks associated with misuse, inappropriate communications, etc.  Emerging technologies will be examined for educational benefit and the risk assessed before such use of personal devices is facilitated in school.  Our school chooses to manage the use of these devices in the following ways so that users exploit them appropriately.

Personal Mobile devices (including phones)

  • The school allows staff to bring in personal mobile phones and devices for their own use.  Under no circumstances does the school allow a member of staff to contact a pupil or parent/ carer using their personal device.
  • Technology may be used, for educational purposes, as mutually agreed with the Headteacher.  The device user, in this instance, must always ask the prior permission of the bill payer.
  • The school is not responsible for the loss, damage or theft of any personal mobile device.
  • The sending of inappropriate text messages between any member of the school community is not allowed.
  • Permission must be sought before any image, video or sound recordings are made on these devices of any member of the school community.
  • Capturing images & video is not allowed by students / staff unless on school equipment and for educational purposes.
  • Users bringing personal devices into school must ensure there is no inappropriate or illegal content on the device. 

School provided Mobile devices (including phones)

  • The sending of inappropriate text messages between any member of the school community is not allowed.
  • Permission must be sought before any image, video or sound recordings are made on the devices of any member of the school community.
  • Where the school provides mobile technologies (eg:  phones, laptops, etc) for offsite visits and trips, only these devices should be used.
  • Where the school provides a laptop for staff, only this device may be used to conduct school business outside of school. 

Managing email

The use of email within most schools is an essential means of communication for both staff and pupils.  In the context of school, email should not be considered private.  Educationally, email can offer significant benefits including; direct written contact between schools on different projects, be they staff based or pupil based, within school or international.  We recognise that pupils need to understand how to style an email in relation to their age and be aware of what constitutes good ‘netiquette’

  • Under no circumstances should staff contact pupils, parents or conduct any school business using personal email addresses.
  • Email sent to an external organisation should be written carefully before sending, in the same way as a letter written on school headed paper. 
  • Staff sending emails to external organisations, parents or pupils are advised to cc. the Headteacher, line manager or designated office account.
  • All email users are expected to adhere to the generally accepted rules of network etiquette (netiquette) particularly in relation to the use of appropriate language and not revealing any personal details about themselves or others in email communication, or arrange to meet anyone without specific permission.
  • Staff must inform (the co-ordinator/ line manager) if they receive an offensive email.

Safe Use of Images / Video

Taking of Images and Video

Digital images / video are easy to capture, reproduce and publish and, therefore, easily misused.  We must remember that it is not always appropriate to take or store images of any member of the school community or public, without first seeking consent and considering the appropriateness.

  • With the written consent of parents (on behalf of pupils) and staff, the school permits the appropriate taking of images / video by staff and pupils with school equipment.
  • Staff are not permitted to use personal devices, (eg: mobile phones and cameras), to record images of pupils, including when on field trips.  

Consent of adults who work at the school

  • Permission to use images / video of all staff who work at the school is sought on a regular basis and a copy is located in the personnel file
  • Parents must seek permission to take photos / video school events, and must agree to NOT post images / video on the Internet.

Publishing pupil’s images and work

On a child’s entry to the school, all parents/guardians will be asked to give permission to use their child's work/photos/ video in the following ways:

  • on the school web site
  • in the school prospectus and other printed publications that the school may produce for promotional purposes
  • recorded/ transmitted on a video or webcam
  • in display material that may be used in the school’s communal areas
  • in display material that may be used in external areas, i.e. exhibition promoting the school
  • general media appearances, e.g. local/ national media/ press releases sent to the press highlighting an activity (sent using traditional methods or electronically)

This consent form is considered valid for the entire period that the child attends this school unless there is a change in the child’s circumstances where consent could be an issue, e.g. divorce of parents, custody issues, etc.

Parents/ carers may withdraw permission, in writing, at any time.  Consent has to be given by both parents in order for it to be deemed valid.

  • Pupils’ names will not be published alongside their image and vice versa.  Email and postal addresses of pupils will not be published.  Pupils’ full names will not be published.
  • Only the Web Manager has authority to upload to the public website.

 Storage of Images / Video

  • Images/ video of children are stored on the school’s network
  • Pupils and staff are not permitted to use personal portable media (eg: USB storage devices) for storage of images without the express permission of the Headteacher
  • Rights of access to this material are restricted to the teaching staff and pupils within the confines of the school network/ Learning Platform.
  • Images / video of pupils are deleted when pupils leave the school
  • The deputy headteacher has the responsibility of deleting the images when specified.

 Webcams and CCTV

  • The school uses CCTV for security and safety.  The only people with access to this are the office manager and the Headteacher.  Notification of CCTV use is displayed at the front of the school.
  • We do not use publicly accessible webcams in school other than for special projects such as nature cams which are streamed to the web.

Video Conferencing

We do not take part in video conferencing and currently lack the facilities to do so.                   

Misuse and Infringements


Complaints relating to e-Safety should be made to the e-Safety co-ordinator or Headteacher or deputy headteacher.  Incidents should be logged (see Incident Log in Appendix) and process should be followed (see Flowchart in Appendix) 

Inappropriate material

  • All users are aware of the procedures for reporting accidental access to inappropriate materials.  The breach must be immediately reported to the  co-ordinator
  • Deliberate access to inappropriate materials by any user will lead to the incident being logged by the  co-ordinator, and depending on the seriousness of the offence may lead to:
    • Reporting to the Child Protection / Safeguarding Officer
    • Investigation by the Headteacher / LA
    • Immediate suspension
    • Dismissal 
    • Involvement of police
    • Users are made aware of sanctions relating to the misuse or misconduct via the School Handbook and LBE Safeguarding / Disciplinary Policy.

 Equal Opportunities

Pupils with additional needs

The school endeavours work in partnership with parents to convey a consistent message to all pupils.  This in turn should aid the establishment and future development of the schools’ rules. 

Staff are aware that some pupils will require additional reminders, prompts and further explanation to reinforce their existing knowledge and understanding of e-Safety issues. 

Where a pupil has poor social understanding, careful consideration is given to group interactions when raising awareness of e-Safety.  Activities are planned to make use of best available resources and are carefully managed for these children and young people. 

Parental Involvement

We believe that it is essential for parents/ carers to be fully involved with promoting  the benefits provided by technologies generally.   We regularly consult and discuss with parents/ carers and seek to promote a wide understanding about the link between  e-safety and safeguarding.

  • Parents/ carers and pupils are actively encouraged to contribute to adjustments or reviews of the school  policy through surveys and the newsletter.
  • Parents/ carers are asked to read through and sign acceptable use agreements on behalf of their child on admission to school.
  • Parents/ carers are required to make a decision as to whether they consent to images of their child being taken/ used in the public domain (e.g., on school website)
  • The school disseminates information to parents relating to:
    • Information and celebration evenings
    • Posters
    • Website/ Learning Platform postings
    • Newsletter items

Writing and Reviewing this Policy

Staff involvement in policy creation

  • Staff have been involved in making/ reviewing the policy through staff meetings.

Review Procedure

There will be an on-going opportunity for staff to discuss with the coordinator any issue of e-Safety that concerns them.

This policy will be reviewed every 2 years and consideration given to the implications for future whole school development planning.

The policy will be amended if new technologies are adopted or Central Government change the orders or guidance in any way.

This policy has been read, amended and approved by the staff, head teacher and governors on 07/09/11.

Reviewed 09/13